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UnisonBDR offers the following premium services at NO CHARGE:

  • Initial Data Assessment – Before you decide on whether you want to backup with UnisonBDR, we’ll give you an Initial Data Assessment, where we identify and select mission critical data for free. This way, there are no hidden fees and you know what you’re receiving from the start. (link ?)
  • UnisonBDR Software Installation & Setup – Backing up servers can be cumbersome if done on-site, since the process may need specific software and hardware. It can also be expensive if it needs a dedicated IT team to complete each backup. Unlimited online backup is a more practical option for practitioners and others who are bound by HIPAA.

UnisonBDR can store as much data as needed and quickly provide data recovery, including multiple versions of each file. (link to installation)

  • Daily Monitoring Backup Status – Our customers receive daily email notifications regarding the state of their backup. Since we contact you if there are any issues, these daily emails serve as a comfort that the backup is being completed correctly. (link to email notifications)
  • Daily Monitoring Disconnects – Disconnects are noticed immediately and customer is contacted to ensure backup status.
  • Restore Your Data – When you lose data, you want it restored quickly. If you’re in the healthcare industry, you can’t afford to wait weeks to recover deleted files.

UnisonBDR offers HIPAA-compliant backup and rapid data recovery without hassle so you don’t have to worry about penalties interrupting your medical practice.

Rapid Restore

  • Restore Kits – This restore method is preferred if you’ve lost a large amount of patient data or if your internet connection is slow. All versions of your files are encrypted onto the hard drive or “restore kit,” which you receive the next day via UPS shipping. We’ll tell you how to connect the hard drive and perform the restore so you get the same results that you would if the data were downloaded through the internet. We provide a return shipping label so you can reroute the hard drive without cost.

Rapid Data Restore by Restore Kit

  • Data Archive Maintenance – This internal test ensures your software is working to peak performance.
  • 448-Bit Encryption – Encryption, like we do with all of our services, goes above and beyond. This is why while the law only requires 126-bit encryption, our 448-bit encryption offering follows suite.

448-Bit Encryption

 

Cloud Backup

You’ve probably heard of the “cloud,” but may not know how it relates to data storage or how it can help clinics, hospitals, and dentist offices with HIPAA compliance. Storing data in the cloud means placing it on a server that has a remote physical location that is offsite from you. A hosting company, such as UnisonBDR, takes charge of your medical data repository.

  • You don’t need to purchase and maintain hardware.
  • You don’t need to dedicate space in your facility to house the hardware.
  • You don’t need to worry about backups.

Two major benefits of off-site backups for file compression:

  1. Less bandwidth used to send data offsite. You transfer data to your storage space in the cloud using the internet. Smaller file sizes allow for faster transfer.
  2. Less storage space used on the destination device. This can facilitate data management.

When it comes to data backup, the advantage of compression is different. Compressing files for backup is not a part of the format or the specification of the file type. Instead, it is our software looking at patterns among the files, figuring out how to send and store the files in the most efficient way possible. At the time a file is restored, the process of file compression is reversed as files are decompressed back to their actual size.

File Compression Can Speed File Transfer

Choosing whether to compress files comes down to a trade off of CPU time vs. network bandwidth. In many cases, a few minutes of CPU utilization compressing data can reduce the time it takes to send that data to UnisonBDR’s servers by over an hour.

The faster a file is able to be sent from the customer’s server to our backup one the better. Not only will the backup complete faster, but more network traffic is available for use by our customers. This gives the appearance of sending more data in a given time period than the customer’s computer capability.

The same is true for a restore. Compressed files are faster to send over the internet to the customer; the faster CPU can decompress the data once it arrives.

Saving Customer Costs

Another benefit of backup compression is that it reduces the amount of space used on our storage servers. Most data storage companies use these savings to squeeze more files onto fewer hard drives. Since you’re paying according to how much space you’re using, you can save money by taking less space for the same amount of data. If your data is able to be compressed 50 percent, you may pay 50 percent less for your medical data storage.

Block Level Compression - Another Approach to File Compression

We can’t discuss compression without de-duplication. The previous examples of file compression methods consist of “File-Level Compression.” In reality, our software uses an approach called “Block-Level Compression.”

Block-level compression works because files are not stored as one big chunk but as a series of portions. Right click any Windows file and choose properties to see that “size” and “size on disk” are often two different numbers. This is because a large file is actually broken into 100’s or 1000’s of pieces of the exact same size, called “blocks.” These “blocks” are rarely stored in the exact same section of a hard drive but rather scattered around the HD to any available space. In fact, defragmenting your hard drive is the process of moving these blocks closer together so when a file is read, the blocks are closer together and the file can be read faster.

De-Duplication: Our File Compression and Backup Software

When our software backs up files, it doesn’t look the entire information at once but at each block that make up that file. This allows a technique called de-duplication to occur, where two files that are identical are only backed up and stored once.

Imagine that you back up several Word .docx files on your computer. A majority of these files often consist of identical content, such as the company name, logo, headers, footers, etc. Our software analyzes these files on a block level so it can back up similar sections of a file only once. This adds to an increased backup speed and less overall storage used.

De-duplication can be a standalone topic but compression at a block level allows the benefits of identifying duplicate data occurring across more than a single file to be stored only once.

100 “5MB” files that are identical will not take up 500MB of space like some backups, instead only using 5MB plus some overhead to track the names of the other 99 identical files.

As a recent example of the power of compression and de-duplication, we can manually force a backup for a customer that is performing a software update and needs a current backup.

Although this customer only had a 1 mbps upload connection, our software can backup the files at 50 mbps using the techniques described above to compress the data before sending. Data can be transferred 50 times faster by allowing our software to spend a small amount of time compressing the data first.

The Bottom Line

HIPAA/HITECH compliance poses challenges to the healthcare industry as providers and insurance companies seek to store and manage data. Using file compression, UnisonBDR enables rapid data transfer, unlimited data storage and online backup to provide peace of mind.

What Our Customers Say

“UnisonBDR managed online computer backup was quick, efficient, and thoroughly easy to use. It was truly as easy as a phone call and the staff was able to assist when a problem arose. I had the misfortune of having a total loss of data on my server, but the data was totally restored on my new server exactly as it had been up to the moment of the crash, no corruption or lost data. What a relief!”

‐ Dr. William DDS, Dodge Family Dentistry